10+ Tools to Improve Productivity in your Business

Technological achievements didn’t only change internal processes for photography businesses. The way people collaborate and work on projects changed as well. If they are to maintain high levels of productivity and efficiency, these businesses must rely on several photo business tools.

If you are on the lookout for business productivity tools, you’ve come to the right place. Here are the ten best business productivity tools you can start using to get your business ahead of the competition.

Indy

Indy is a simple yet powerful project management software for freelancers and small business owners to better manage their businesses. Indy’s templates help to onboard new clients with ready-to-send business proposals, contracts, and forms for getting the information you need to start things off right. Take charge of projects with task management, automatic time tracking, an intuitive calendar app, chats, and file storage to easily balance multiple projects. Finally, you can wrap up projects quickly with Indy’s easy invoicing software. These nine tools give you everything needed to manage your independent business.

Movavi

Movavi Screen Recorder is a powerful and easy-to-use tool that lets you record your screen, grab screenshots and even perform some simple edits. With this program, you can capture online video chats, live streams, presentations, webinars, and more to share with colleagues or customers. This helps to save a lot of time on having to explain things verbally or via text and be more productive at work.

A distinctive feature of this software is that you can schedule recordings in advance. Movavi Screen Recorder will automatically start and stop recording at the set time, so you won’t have to be glued to your computer during the entire session and can focus on other tasks. You can also highlight the cursor path and clicks and even draw on video during the recording to make your screencasts even more informative and professional.

TextMagic

TextMagic is an app built to keep your team in the loop with the latest information. You can use it as an umbrella notification app for your operation. TextMagic is a text messaging service with several features to promote and facilitate collaboration across the board.

You can use it to send bulk SMS messages, quickly convert important emails into text messages, send them to your colleagues, or you can use it as a simple chat app.

Klenty

Klenty is a sales engagement software that helps salespeople with personalized outreach that gets more replies and meetings booked.

Using Klenty, you can automate the entire process of reaching out and engaging with your prospects by sending personalized follow up emails.

It also has native integration with popular CRMs like Pipedrive, Salesforce, Zoho, and Hubspot with which you can sync emails opens, clicks, & replies to your CRM, and handle bounces, out-of-office replies, unsubscribes automatically without juggling between tools.

Scalefusion

Scalefusion Android Mobile Device Management is an intuitive and powerful app that makes mobile device management simple and effortless. Scalefusion MDM helps IT admins reduce the time spent managing various devices that run on different operating systems. All of it with top-drawer security of corporate data stored on devices.

Whether company-owned or employee-owned (BYOD), Scalefusion MDM is a one-stop solution for organizations with a globally distributed workforce. Its single, unified dashboard ensures seamless mobile device management with the flexibility of scaling up or down.

Key features include:

Remote cast and control
Location services
Kiosk-mode locking of devices
Reports and workflow management
Device encryption

ClearoutPhone

ClearoutPhone is one of the best data enrichment & phone number validation tools. The duo advantage of the tool plays a great role in increasing the sales team productivity. At first the invalid phone numbers can be taken off the list, secondly, the valid contacts get the data enrichment pointers like location, carrier type, line type, number formatting etc. Both the aspects help in enabling the pre-sales and sales teams with quality and segmented data. The team can spend more time working on quality leads in a personalized manner with additional data pointers that they get about each lead now.

Wiremo

Wiremo showcases your best customer reviews and automates customer reviews so you can leverage more social proof on your website.

Wiremo uses artificial intelligence to analyze customers’ reviews and showcases reviews with the most positive feedback. Using email templates, you can send emails requesting reviews from your customers. You can also set up triggers that auto-reply to any negative feedback and connect frustrated customers with customer support.

Trello

If you love lists, you will enjoy using Trello. Trello is one of the best business productivity tools on the market. It can turn all your projects into fun and engaging activities. The app works across several devices and is easy to use.

You can create different Trello cards and invite your team members to stay on top of your productive daily schedule. Cards support attachments, comments, and due dates to facilitate collaboration and boost productivity.

You can also checkout more apps like Trello.

CallHippo

CallHippo is a next-generation business phone system that helps you connect with your customers worldwide. The company offers many services, such as virtual number, business phone number, outbound call center that are designed to meet the communication requirements of startups and small businesses. Providing world-Class 24*7 support and trusted by over 5000 companies worldwide. With its easy-to-use interface and robust backend architecture, any business can set up its call center within less than 3 minutes.

TimeCamp

TimeCamp hours tracker for employees offers something more than ordinary time tracking. It supports businesses in many different ways, like proper attendance management, invoicing, payroll performance tracking, and project organization. TimeCamp tracks time automatically in the background and fills employees’ timesheets with time entries and/or daily activity, so there’s no longer a need to create spreadsheets for attendance. All the data tracked by the tool can be used for both users and project performance analysis and thanks to the wide range of built-in and custom reports.

7pace Timetracker

7pace Timetracker is the anti-micromanager time tracking tool created by developers for developers. Engineers can track their time where they work (e.g., on Azure DevOps or GitHub) so they don’t have to painstakingly enter their hours into a separate time recording app.
Since the time tracked is automatically associated with a work item, you can gain granular data to analyze how you work. The insights can help you create better estimations and become a more effective software developer.

Teamdeck

Teamdeck is a resource management app for teams that want to plan and manage their work effectively. Assign your full-time employees as well as freelancers to different projects based on people’s availability. Then, monitor how much time they’ve been logging to keep track of the workload.

It’s perfect for teams that manage several projects at a time: you can effectively plan the work for all of your clients and avoid scheduling conflicts or overworking your team members

DesignCap Infographic Maker

DesignCap Infographic Maker is a free online tool that allows the easy creation of infographics, presentation videos, social media graphics, and other interactive content. Offering millions of art resources, thousands of templates of various types, a simple dashboard, and many easy-to-handle tools?it helps you create images like a pro, even if you have little knowledge of design.

In addition, it has a variety of fonts and vectors for you to streamline your content even more. DesignCap also allows users to upload their own fonts from the computer. Its chart section enables you to import data directly from a spreadsheet of XLS, XLSX, and CSV. It is very convenient for making an infographic with massive data to display clearly. DesignCap also makes it easy to save and share the design on social media, blogs, and any other where.

Other Tools

vCita
vCita is an all-in-one simple and intuitive business management software. It’s designed to manage various workflows for service providers, such as health professionals, consultants, educators, hair salons, fitness trainers, home services, and many other industries.This handy CRM tool has more than 1.4M users worldwide (mostly in the US) and growing fast. It is an efficient tool to boost your productivity, with solutions like online scheduling, client management, payments and billing, lead generation, email and SMS marketing, and more.

Integrately

Integrately is an easy to use automation tool that helps you connect your apps and automate repetitive tasks. It offers millions of ready to use integrations with 875+ popular apps such as Gmail, Google Calendar, Dropbox, Evernote, etc.

With Integrately, you can create custom workflows to automate your tasks. For example, you can set up a workflow that automatically sends a thank-you email to every new customer who signs up for your service. Or, you can create a workflow that automatically adds new leads to your CRM.

It helps improve your productivity and saves you time so that you can focus on more important tasks.

Slack

Slack can be of great help if you are looking for an app to bring structure to your communication and improve efficiency. To boost productivity in your photography business, you have to find a way to keep everyone in the loop.

All the conversations that go through Slack are easy to follow. All team members have the option to search through conversations and find relevant information. This can prove to be very valuable when you have many workers in the field doing photo sessions.

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Mailtrim

Mailtrim, being a robust email client and one of the best productivity tools vouches for managing both personal and corporate emails effectively. Get your teams connected from anywhere and on any device via Mailtrim for Business. The user-friendly interface and ease of use allows Mailtrim users to send, receive, and manage emails seamlessly.

It lets you add multiple accounts and manage them on a unified inbox. You can personalize your email experience with its calendar, email signature, respond later, smart search, archives, customized themes, and other time-saving features. This email client is highly customizable, more personalized, and affordable.

Besides, it caters the needs of all businesses from SMEs to big giants. All the email threads are encrypted with PGP as well. Its integrations with cloud storage tools and CRM helps you to be more productive.

Time Dynamo

You need robust and seamless attendance management systems to record the attendance of your workforce and make your HR Teams’ life go easy. Time Dynamo is one such powerful bio-metric application that helps industries of all sizes and forms have an uninterrupted and smooth capturing of real-time employee attendance. This software can determine absentees, late logins, leaves applied, employee shifts, etc. Time Dynamo provides a web and mobile app, helping employees and admin manage and process attendance from anywhere. Its comprehensive dashboard helps HR Managers process employee payroll without any human errors. It offers fingerprint, Iris scan, and face recognition systems, and it comes with the affordable pricing plans of Premium and Enterprise. You can check the official website to get the best quotes.

Troop Messenger

No one in the team misses out on the work updates when they use the same messaging platform. Troop Messenger is one such internal team communication application that helps everyone to exchange work conversations with its direct messaging, group conversations, and more.

It helps remote teams connect across the devices of desktop, mobile, and the web anytime, anywhere. There are many productive features like message-edit, advanced data filters, global search filters, message-info, and more that allows teams to conclude work faster.

Beaconstac

Beaconstac’s QR Code solution is one of the best QR code generator and a productivity tools that is motivated to help marketers to build profitable QR code campaigns. With this tool, it track the number of scans from unique visitors, the places of scans to understand the user’s behavior in real-time and use it to merge online and offline marketing strategies.

Google Drive

Google Drive is part of the Google Suite Essentials. The app uses Google’s cutting-edge IT infrastructure to deliver ultra-fast speeds to users. The storage capacity is upgradeable, and it’s one of the affordable options in the niche.

Google Drive works as any remote storage app. You can upload and download photos on the go, or share them directly to your clients without making any trade-offs in terms of image quality.

Dropbox

File sharing is the bread and butter in the modern photography business. Dropbox will help you streamline your file uploading, sharing, and download efforts. The app is surprisingly light and works flawlessly across various platforms, including Android and iOS.

Your photographers will be able to upload any photo so that your photo editors can jump straight to work. Dropbox is reliable and fast, enabling you to boost productivity even when your work starts scaling up, and you have to optimize your photography business.

Send Anywhere

Send Anywhere is another viable option if you are looking for a file-sharing solution. Send Anywhere is an app specifically developed to make file-sharing convenient for everyone. It is super secure, and users have to enter a 6-digit key to get access to real-time file transfers.

The usual features, such as sharing files with links, direct device-to-device sharing, and sharing via email, are all there to boost your productivity and help you focus on core business processes.

dbaPlatform

dbaPlatform is a powerful GMB marketing automation platform that brands, franchises, and agencies use to coordinate and scale content distribution through their local merchant channels. Automatically schedule photos and posts to publish with one click. Track all metrics (GMB insights, phone calls, and Google Maps ranking) from a single dashboard and demonstrate the value of local SEO to clients. Sync GMB profile data across 70+ directories, optimize listings for voice search and push out NAP data to the 4 large data aggregators.

Nutcache

Nutcache is yet another solution on our list. This is not just any project management tool. Besides the standard perks such as easy project creation and task delegation, Nutchache comes with time tracking, time billing, and expense management.

The user-friendly interface and ease of use will help you nail the onboarding process and use this app to the full extent in just a couple of days.

Aeroleads

AeroLeads helps to delivers the best email marketing tools in the business that not only helps your company to get the best results but also helps your team to gather authentic leads from every single way possible. On the other hand, AeroLeads guarantees you safe extensions for your Google Chrome, one which are easy to install and gives better advantages.

AeroLeads brings you a competent lead generation tool that is going to help you in your business activities and work out to gather better leads for your company. Leads are one of the most potent and articulate way to gather more sales for your business.

Cage

Cage is a project management app designed to cater to the needs of creative teams. It can be particularly useful to photographers because you can directly leave comments on project files, convert comments into project tasks, and delegate them to team members.

Version control ensures that you keep all versions of your photos. There is also a feature that enables you to get approvals from clients directly, thus cutting downtimes and boosting productivity.

FreshBooks

Accounting and invoicing software are crucial small business productivity tools. FreshBooks is a versatile accounting tool for photographers. FreshBooks comes with plenty of features you can utilize to get insights into your spend and estimates.

When you have an app that takes care of so many financial things fast, you can focus on your projects and be more productive.

QuickBooks

QuickBooks is a simple yet powerful accounting and invoicing tool you can use to boost productivity. Besides being able to see how you are performing financially month after month, you will be able to use a simple invoicing system.

QuickBooks also comes with support for bank account integration.

Twine

Twine is a freelance marketplace where freelancers are connected to paid projects and ongoing work. Twine specialize in the creative and digital sectors and have a global community of over 350,000 freelancers, who can pick from a high volume of varied and exciting jobs on a weekly basis. It’s free to post a job ad; you only pay when you hire one of our talented freelancers for your project. All of Twine freelancers are vetted before they’re allowed onto the platform to ensure Twine only have people of the highest quality.

RecordCast

RecordCast screen recorder is an online tool that allows you to take video captures of your screen and then edit it quickly and easily. No installation is required to use this software and you do not need to create a user account.

When capturing a computer screen, you have several options: choose to record your screen and your webcam simultaneously or record a single element. When recording simultaneously, the screenshot is in the center of the video. The webcam recording takes the form of a round/rectangle/square thumbnail that can be narrowed or enlarged. You can capture your entire screen, focus the recording on just one application window or a specific Chrome tab. A microphone or system sound recording is also possible during your recordings. It is a good format that can be useful in the context of project presentations or explanatory tutorials.

Once your video is recorded, you can use RecordCast to edit your content online directly. You can cut your recording or shorten it, then add a background or text using the templates provided. It is possible to add other external media (photos, videos, soundtracks, etc.) or re-record a video capture and associate it with the previous one. You can then save your video in mp4 format on your computer.

The screen recorder and video editor tool are accessible through your browser, and all of its features are free and without a watermark.

Which One Will You Choose?

These are the best business productivity tools bound to help you improve productivity in your photography business. Since every business is unique, we suggest you identify your goals and business needs so that you can choose just the right tool for your company.